Privacy Policy and CV Register description for database in accordance with Data Protection Act

Holder of register

Nordic Jetline Finland OY

Pörtö 1 08110 Kalkstrand, FINLAND

Nordic Jetline OÜ


Person in charge of data on register

Mart Siniorg

Email: [email protected]

Name of register

NJL CV database.

Purpose of processing personal data

Nordic Jetline may process your data when we need to do this to fulfil a contract with you.

Data contents of register

The register contains personal data of company internal and external applicants. Data processed onto the register is taken from each job application. Details provided by the applicant about her/himself are recorded on the register. The applicant can update the information on their CV/application by sending new updated CV/application. An CV/application will be kept on file on our server for two years from the date of application or from the time of the last update. 

What Personal Information do we collect?

  • Name
  • Address
  • E-mail
  • Telephone number
  • Gender
  • Date of birth
  • Nationality
  • Rank
  • Marital status
  • Residence
  • Current location
  • Previous experience
  • Union Membership
  • Physical attributes including photos

Additional (optional) information data for the Application Form

  • Documents (Seamans's book, Work Diploma, National Passport or ID, Visa and other)
  • Certificates of competency
  • Marine courses / Certificates / Endorsement
  • Health certificates for seafarers, vaccinations
  • Educations
  • Next Of Kin
  • Ready for Position
  • Current and other employment (referees)

Statutory sources of information

Sources of information, apart from the applicant, are possible referees provided by the applicant, or NJL members of staff involved in the selection process.

Sharing your Personal Information   

By sending to us your CV/application, Persons agree to provide the Nordic Jetline CV database with their data. (Data Protection Act, 8 §.).  The primary purpose of processing personal data is to carry out recruitment processes and communicate with job applicants for Nordic Jetline open positions. The data is available for our recruiting team and relevant recruiting managers within Nordic Jetline. Candidates may apply for a particular job posting or they may apply with open application. Data contained in application will be kept in the register according to time period ruled by national regulations. The CV/applications are filed for maximum 24 months from the end of recruitment process or applying with open application. If candidate wishes so, the CV/application will be deleted right away after recruitment process. If candidate voluntarily updates the CV/application, the information will be stored maximum 24 months after the last update.

Statutory release of data, including transfer of data outside the EU or the EEC

The CV database operates on the server and recorded data are restricted to use solely by Nordic Jetline. Data are not released to outsiders without the consent of the applicant. 

Principles of register security and internal use

Rights to use the CV/application database are restricted to members of Nordic Jetline staff involved in recruitment and selection.

The IT service provider DataGroup Porvoo and domen service provider Karhu Helsinki are responsible for technical protection and data protection of recorded data.

Right of access

A person has right of claim access to data held about her/himself on the register, according to the Personal Data Act, 26 §. This right of access is implemented in accordance with the Personal Data Act, 28 §.

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